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Airtable
Flexible Database for Teams
4.6
(2,219)
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Managed by:
Axel Grubba
Founder
Airtable Categories on Findstack
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What Airtable is best for?
How does Airtable compare to Asana?
What are the pros and cons of Airtable?
Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Agile Methodologies Support
Budget Management
Calendar Integration
Client Portal
Collaboration Tools
Customizable Dashboards
Dependency Tracking
Document Management
File Sharing
Gantt Charts
Integration with Third-Party Apps
Issue Tracking
Kanban Boards
Milestone Tracking
Mobile Access
Notifications and Alerts
Portfolio Management
Progress Tracking
Project Planning
Project Templates
Real-Time Updates
Reporting and Analytics
Resource Management
Risk Management
Role-Based Access Control
Sprints Management
Task Management
Team Communication
Time Tracking
Workflow Automation
Airtable Media
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: July 17, 2024
Airtable Logo
2,219 Airtable Reviews
4.6 out of 5
Enterprise (> 1000 emp.)
Oct 21, 2021
 Source
Overall Rating:
5.0
MA
Mou A.
Graphic Designer
Share
"Best experience indeed"
What do you like best about Airtable?

I love the wonderful way simple it is to speak with multiple people on one platform. Its very simple to add notes, add segments and keep things very consistent.

What do you dislike about Airtable?

Nothing right now. The expectation to learn and adapt took me a moment, however it streams without any problem.

What problems is Airtable solving and how is that benefiting you?

We are using it for customer database as well as managing projects for our organization.

Small Business (50 or fewer emp.)
Oct 19, 2021
 Source
Overall Rating:
5.0
Meg V. avatar
Meg V.
Document & Data Integrity Quality Assurance Specialist
Share
"Simple and User Friendly Database"
What do you like best about Airtable?

The interface is straightforward to use, and my company has implemented AirTable within several business processes that include non-tech-savvy personnel. New features are introduced often, and the support is excellent with a great educational platform for learning more advanced functions.

What do you dislike about Airtable?

I would love for more integrations, particularly with Microsoft. My company leverages SharePoint Online as an intranet, and having to set up roundabout ways to coordinate data between the two software is a pain point. It would also be great to provide a simple way to overcome pagination API issues where only the first 100 records export to the destination. The automations need to be further developed to become more robust with the triggers and actions available, and I still rely on other solutions to facilitate the automations I need for my processes.

What problems is Airtable solving and how is that benefiting you?

QMS tracking, clinical trial operations, activity tracking, online forms, and laboratory sample accessioning. As a start-up in life sciences, software is a major cost that we actively try to decrease. AirTable has helped our company tremendously in saving costs by creating our own solutions in an easy-to-use cloud alternative to expensive software.

Enterprise (> 1000 emp.)
Oct 18, 2021
 Source
Overall Rating:
5.0
Jafrul A. avatar
Jafrul A.
Junior Software Engineer
Share
"Best Platform for data management"
What do you like best about Airtable?

Airtable is so easy to use. I like it mainly because it has been an extraordinary success for me to have the option to have the request for every one of the laborers' activities. It is vital to control the need to bring the work process to a more agreeable level for everybody. I like its interface; other than that, and it has a generally excellent price.

What do you dislike about Airtable?

The timer function is an extraordinary thought, yet severely done - on the off chance that I work with a task for five days, I get five lines as opposed to blending them in 7 days.

What problems is Airtable solving and how is that benefiting you?

Airtable saved a significant amount of time on posting.

Small Business (50 or fewer emp.)
Oct 17, 2021
 Source
Overall Rating:
5.0
AN
Alexandra N.
Founder
Share
"Best Project Management Tool I have ever used"
What do you like best about Airtable?

I like Airtable's versatility best- it is like Excel meets Agile softwares (like Trello), and very colourful and fun to use. Views show your data in "excel" list style, calendar, gantt or kanban (sticky note) style. Me and my team of volunteers and interns use it for everything.

What do you dislike about Airtable?

I must say I haven't found a single things I dislike about airtable as yet. We haven't tried their API (connecting it to a CRM, or other softwares) as yet- so I cannot comment on that.

What problems is Airtable solving and how is that benefiting you?

We organize our workflow (everything from team schedules, to content calendar to event management) in airtable. It has made our lives easier. Exports of data are fast, and simple.

Small Business (50 or fewer emp.)
Oct 15, 2021
 Source
Overall Rating:
5.0
BP
Björn P.
Design Consultatnt
Share
"Airtable is what your team needs"
What do you like best about Airtable?

accessibility, ease of use, hierarchy, overall product design methodology

What do you dislike about Airtable?

formula creation, complex rollup functions

What problems is Airtable solving and how is that benefiting you?

project timelines, project budgeting, design precedent, visual databasing, light CRM

Small Business (50 or fewer emp.)
Oct 14, 2021
 Source
Overall Rating:
5.0
DI
Danielle I.
Founder
Share
"11/10 would always recommend"
What do you like best about Airtable?

Airtable helps us manage a LOT here in our office. We used to work solely in Excel which, while that's great and all, we ended up with conflicted copies of files almost constantly. Airtable is easy to use and they're constantly updating their features. I really like that they're constantly updating the platform and providing new options for widgets. I've been able to handle journal submission management, conference management, planning for email schedules, tracking of stats, and more using Airtable!

What do you dislike about Airtable?

All the good features are part of the premium plans, although I definitely understand why! Because we're a small business, we can't afford to have all of the employees on the premium table that we use. There are some limitations to it, but for our uses they're mostly limited to the form upload option. The automations are limited to only users within the premium plan, which is a pain for what we're trying to use it for, but there are work-arounds.

What problems is Airtable solving and how is that benefiting you?

Conflicted copies of excel files and being able to access information on the go. We do a lot of travel for conferences and Airtable has made it easier to get to our documents/information, especially when we don't have access to a computer. We've been able to get clients involved in using Airtable to help manage what they're doing as well. The drag and drop features are very helpful when planning schedules/timelines are being updated. We're able to have multiple users in each table at a time messing with the tables and it all updates in real time so it takes the guess work out of who is updating what and when.

Small Business (50 or fewer emp.)
Oct 13, 2021
 Source
Overall Rating:
5.0
Frank P. avatar
Frank P.
Freelance Graphic Designer, Web Designer, And Ui/Ux Designer
Share
"Powerful but easy to use"
What do you like best about Airtable?

Airtable makes it easy to manage many different simple or relational data tables and access them to enter or retrieve data from desktop or mobile.

What do you dislike about Airtable?

Nothing, no complaints. I use Airtable almost every day.

What problems is Airtable solving and how is that benefiting you?

I track personal and professional date with Airtable, especially records for routine maintenance for hardware, contact details for contractors and partners.

Mid Market (51-1000 emp.)
Oct 12, 2021
 Source
Overall Rating:
5.0
EV
Evan V.
Head Of Demand Generation
Share
"Game changer for project management, visibility & more!"
What do you like best about Airtable?

The power of views has been a life saver. The way data can be sliced and diced by stakeholders makes it so each user receives only the information they need. The automations are also powerful from automatically updating records, to notifying stakeholders, to sending files to storage (in Google Drive). Also, forms have been useful.

What do you dislike about Airtable?

When it comes to building automations, there is a learning curve but that's not a dislike.

What problems is Airtable solving and how is that benefiting you?

Intake and operational processes. We have full visibilty into all functions now.

Mid Market (51-1000 emp.)
Oct 12, 2021
 Source
Overall Rating:
5.0
SK
Shreya K.
Research Analyst
Share
"The Power of A Database."
What do you like best about Airtable?

Deliver better business outcomes and build a solution with increase sophistication and capability.

What do you dislike about Airtable?

There wasn't anything that I disliked so far.

What problems is Airtable solving and how is that benefiting you?

Connecting Airtable with our apps and services. Automatically move information back and forth between Airtable and our other apps.

Mid Market (51-1000 emp.)
Oct 09, 2021
 Source
Overall Rating:
5.0
KT
Kate T.
Administrative Associate
Share
"Endless solutions with A single source of Truth."
What do you like best about Airtable?

Evolves with us and our team so that we can build a solution with increase sophistication and capability.

What do you dislike about Airtable?

Limited options on the free version nothing much.

What problems is Airtable solving and how is that benefiting you?

Creating the application to modernize out workflows and deliver better business out comes and streamlining our workflow with powerful integrations.

Small Business (50 or fewer emp.)
Sep 23, 2021
 Source
Overall Rating:
5.0
Mehboob A. avatar
Mehboob A.
Software Tester
Share
"Perfect Project Delivery"
What do you like best about Airtable?

The Reason for My liking Asana's platform is compatible with a variety of devices, including desktop computers, Linux, iOS, iPads, and smartphones. Only a few of the features available include web chat, notes and memos, discussions, and newsgroups. It also comes with a user-friendly activity dashboard that allows you to plan and schedule all of your activities in one place.

What do you dislike about Airtable?

There is no reason for dislinking. It is a perfect tool.

What problems is Airtable solving and how is that benefiting you?

I am a tester. I manage all of my projects on AIrtble. I make things in an arranged manner.

Mid Market (51-1000 emp.)
Sep 21, 2021
 Source
Overall Rating:
5.0
SV
Stephen V.
Marketing Manager
Share
"Customer database"
What do you like best about Airtable?

I like using airtable instead of google sheets.

What do you dislike about Airtable?

I haven't figured everything out about Airtable yet but right now there isn't anything I dislike.

What problems is Airtable solving and how is that benefiting you?

Customer tracking estimates booked

Small Business (50 or fewer emp.)
Sep 18, 2021
 Source
Overall Rating:
5.0
RS
Rj S.
Senior Solutions Architect
Share
"The platform you have been waiting for beyond spreadsheets"
What do you like best about Airtable?

In Airtable, you will find so many features that you wish other platforms would have. We love the flexibility of what you can do with your data and how you can you build workflows around them. The automation rules are incredible, which have helped us to quickly build complex workflows. I have to tell you; the UI is fantastic, easy to read, with many ways to customize your views.

What do you dislike about Airtable?

Perhaps the only thing that I can complain about is the lack of some direct integration with other services, for example, some Google services like Google Contacts or even Google Keep.

What problems is Airtable solving and how is that benefiting you?

Our main challenge before we onboarded Aitable as part of our software stack was the lack of a home for our internal technical documentation. Right away, we realized Airtable went beyond simple spreadsheets (a tool that we all use for tracking and storing data). Well, Airtable gave us so much more than just storing data with formulas but creating, among many things, automations, being able to customize views depending on your needs to display the data you want.

Mid Market (51-1000 emp.)
Sep 16, 2021
 Source
Overall Rating:
5.0
Ali Y. avatar
Ali Y.
Startup Studio Project Coordinator
Share
"Manage different workspaces, create state-of-the-art tables. Airtable has more than you know."
What do you like best about Airtable?

Its integration with Slack is great. We love using multiple Workspace management and new generation tables.

What do you dislike about Airtable?

UX can force the user. It took some time to learn.

What problems is Airtable solving and how is that benefiting you?

We can manage different workspaces. We can create forms for our surveys and store them in tables. Moreover, we make use of its great templates for task tracking.

Small Business (50 or fewer emp.)
Sep 15, 2021
 Source
Overall Rating:
5.0
MG
Max G.
Enterprise Sales Development Manager
Share
"Great experience managing tasks and goals with Airtable"
What do you like best about Airtable?

Easily able to organize upcoming tasks. Easy to organize different tasks and objectives and how they align to different departments.

What do you dislike about Airtable?

Nothing! Airtable is easy to use and accessible anywhere. Makes organizing projects seamless.

What problems is Airtable solving and how is that benefiting you?

Organizing tasks and ownership of different objectives. It's easy to organize how they tie to different departments or teams.

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