Online collaboration software has become an essential tool for businesses of all sizes. It has increased productivity, improved communication between employees, and helped businesses thrive even during the pandemic.
Some statistics released in 2020 can back up these benefits. Forrester discovered that online collaboration tools helped employees save two to four hours in a workweek and increase their productivity by 10%.
In addition, Absolute has seen an increase of 176% in businesses using collaboration tools due to its accessibility and effective communication system.
Since there are many team collaboration software, choosing the right one can be challenging. To help you make the right decision, we’ve compiled a list of the best ones.
Monday.com is a great tool that can cater to different people and purposes. Aside from task management, you can use it in monitoring designs, product launching, and marketing.
It offers the flexibility and power to manage your team members and workflow while maintaining user-friendliness. You won’t feel bogged down by unnecessary features, and you can easily find what you need with its intuitive interface.
Although Monday.com is impressive enough, it still allows the integration of your favorite apps for a more seamless experience. For example, you can connect Zoom for audio and video calls and Google Calendar to schedule meetings.
There’s a reason why we choose Monday.com as the best overall team collaboration platform. Aside from its user-friendliness, it also offers an impressive set of features that come in handy for any team. Here are some of them:
You can enjoy many features in the free plan like 200+ customizable templates, unlimited boards and docs, and additional two members. But if you want to upgrade and get more features like higher storage, more data views, and better automation, here are the paid plans:
Smartsheet is great team collaboration software for automating workflows and projects. Whether you’re managing a small project or working on an enterprise-level solution, this tool can cater to your needs.
Contrary to its overflowing features, Smartsheet is relatively easy to use. It lets you access everything on a cloud-based and secure platform without coding.
Smartsheet offers better capabilities than other project management tools for automation. It allows you to assign people on workflows, update requests, set time-based and frequency-based automation, and set triggers on a more specific level, allowing more control and customization.
Smartsheet doesn’t offer any free plan, but you can enjoy a free trial for all paid plans. Moreover, its most basic plan offers more advanced features and higher storage than other project management apps.
Here are the paid plans of Smartsheet:
ClickUp proves that cheaper platforms can still provide quality online collaboration tools. It’s a cloud-based solution packed with features and yet very affordable.
ClickUp offers a free forever plan like some others on this list. However, it has the most generous amount of features. You can have an unlimited number of tasks, projects, and team members for free.
Depending on its paid plans, you can get access to 15 powerful views of your data, team sharing, and advanced automation. You also access reports, collaborative docs, and built-in video recording.
Customizable tasks. With its flexible task management system, create, assign, and manage projects, tasks, and sub-tasks the way you want.
ClickUp offers one of the best pricing and plans among the online collaboration tools. Aside from a great free plan deal that allows access to unlimited members and tasks and 24/7 customer support, Click up is also one of the collaboration tools that offer affordable plans.
Here’s an overview of ClickUp’s paid plans:
If you choose to pay yearly, you can get as much as a 45% discount.
Teamwork is the ideal online collaboration tool for business owners, freelancers, and account and project managers. If you’re offering a client-based service, this online platform is a great way to keep everyone in the loop, from your team to your client.
Users can easily monitor the team’s time, progress, milestones, budget, billable time, and the total bill.
Teamwork is ahead of its competitors regarding resources available for project management. It offers time-tracking and client permission features that Asana doesn’t. Moreover, it has better CRM integrations and a more organized structure than ClickUp.
Teamwork also provides a free forever plan, but it is constrained. Paid plans are the best option for more management features such as time tracking, team chat, and project templates.
Even for small businesses and startups, having good collaboration software can help a lot in productivity and work efficiency. But sometimes, the fees can get in the way. Zoho Projects is the best online collaboration software if you’re on a tight budget.
Zoho Projects provides access to essential features that other tools like Monday.com and Smartsheet have but at a fraction of their price. That includes multiple views, time tracking, reporting features, and integrations.
Some great tools you can connect with your Zoho dashboard include Dropbox, iCal, and Microsoft Office. Aside from that, it also has third-party apps that you can use to manage customer interactions, documents, and emails.
From task management to apps accessibility, Zoho Projects has everything you need in an online collaboration platform. Here are some of the good features:
Zoho Projects provide monthly and annual billing option to its users. You can save up to 20% off if you opt for the yearly payment plan.
Asana is one of the most popular online collaboration tools in the market. And for a good reason. It offers an impressive set of features and a well-designed interface.
Asana is known for its all-in-one workflow solution. Unlike some of its competitors, it offers a better management tool that isn’t only for project tracking but also marketing campaigns, creative production, and team progress.
Asana has a long list of popular tools and services for integrations. Some featured integrated tools are Adobe Creative Cloud for creative projects and Microsoft Teams for video calls.
Asana’s Basic plan is free. It’s good enough if you’re a startup or professional who just wants a simple collaboration platform. However, if you need the features such as the workflow builder, admin controls, and custom forms, you’ll need to subscribe to the Premium or Business plan.
Most online collaboration tools on this list have an excellent and clean interface. But nothing can beat Trello when it comes to simplicity. It’s famous for its Kanban board that allows you to view your tasks and deadlines on the same page.
Trello is suitable for small businesses and teams who want an online collaboration tool that’s navigable and quick to set up. Despite its user-friendliness, it still offers features necessary for online collaboration software. You can easily do task tracking, data sharing, project managing, and automation.
Trello is also one of the most versatile online collaboration tools. It’s perfect for managing your work, clients’ and teams’ projects, and even your personal life. With Trello, individuals, small and large businesses can increase their productivity without sacrificing flexibility for ease of use.
Other than ease of use and the free forever plan, one attractive factor of Trello is affordability. The prices shown in the table above are only applicable for annual billing.
While free tools offer enough features and benefits for startups and beginners, they lack the necessary functions that growing businesses need. Some usual limitations of free tools are the number of projects, users, and file storage.
This is where freemium options like most of the tools above are advantageous. They can cater to newbies with a free plan and provide advanced features on the paid plans.
From the list of the best collaboration tools above, only Smartsheet doesn’t offer a free forever plan. So depending on your needs, you can go for ClickUp, Monday.com, Teamwork, or Zoho Projects.
Meister Task and Miro are some online platforms that aren’t included but also provide good features.
Online collaboration tools can help remote teams work together on tasks and projects at their core. It allows users to create and assign tasks, set deadlines, track progress, and communicate with each other in real-time.
There are many benefits to using online project management tools. Some of the most notable ones include:
The best tool for you will depend on your specific needs. However, there are some general factors that you should look for in team collaboration tools, such as:
Interface refers to how the software looks and how easy it is to use. You should look for online collaboration software with a clean, user-friendly, and functional interface. If the interface is cluttered or difficult to use, it will only add to the frustration of managing projects.
Online collaboration tools with downloadable mobile apps or those that can work well on mobile devices also have an advantage.
In the first place, you’re investing in tools to make your life easier and your work more efficient. Therefore, it’s essential to ensure that the software you choose has all the features you need. Some of the must-have features in online collaboration software include real-time communication, task and project management, file sharing, and automation.
Although most tools are reasonably priced, it’s important to compare them before deciding. Consider whether the price is worth the value and if it fits your needs and budget. Once you’ve done that, you can narrow down your options to tools that match those criteria.
Since online tools are prone to glitches and bugs, choosing a platform that offers excellent customer support is essential. You can easily connect with them if you run into any problems. Look for apps with a live chat or 24/7 support to get answers in real-time.
Aside from the five platforms above, Slack and Evernote are other well-known platforms.
The main disadvantage of using an online collaboration tool is the reliance on the internet. It will be difficult to manage projects and communicate with team members without stable connections.
Any type of company can benefit from using online collaboration software. These tools can help manage projects more efficiently and enhance communication among teams from small businesses to large enterprises.
When choosing online collaboration software, it’s important to consider the features offered, price, and customer support. Additionally, make sure that the software has a user-friendly interface and is easy to use. By taking these factors into account, you can be sure to find suitable software for your needs.
So here’s what you need to remember from the best online collaboration tools I’ve mentioned above:
Have you tried any of the platforms above? How was your experience? Let us know in the comments below!